Presbyterian Church of the Cross

BUILDING EXPANSION EXPLORATION COMMITTEE

Approved Minutes--November 1, 2005 7:00 pm

Committee members present: David Moore, Paula Allen, Jean Brady, Larry Keating, Lloyd Meyer, Mary Ann Pederson, Doug Hartman, Mac McCartney, Chris Erickson, June Fettig (staff)

Materials were distributed:

1) Case Statement: PCOC Expansion (dated ??)

2) Building Space Program (K. Hahn Architects 11/24/2003)

3) PowerPoint presentation to congregation 7/31/05

4) To be placed in Mailbox: CD of 45-pg. Power Point to Session 4/03

Meeting opened with prayer. All committee members introduced themselves.

A mailbox slot near the Information Desk will be set up for the committee where we could pick up printed materials. Minutes will be emailed to committee members and following their approval, will be posted to the PCOC website. A few paper copies will be available at the Information Desk for non-users of Internet. Mention of the committee’s work will run in every Sunday bulletin and Cross Currents.

The previous Building Expansion committee will be asked to attend the next meeting of this committee on Nov. 21. We need to decide how best to use/ learn from the work of that committee and provide them direction for their visit. Discussion:

• I have several questions to ask of them, including “What would you do differently?”
• If we recommend a building expansion project, will this committee oversee that process, fund raising, etc? Probably not; there should be new nominations.
• We must communicate our work to the congregation, garner their trust, appear organized, and not appear to be keeping “secrets”.
• We all need to be spokesmen for the committee.
• The segment of the congregation that visits the building only on Sunday mornings can’t see needs for expansion, because they only see the sanctuary less-than-full.

• Is there a better way to inform the congregation of the shortcoming of the current building?
• I have made a chart of current usage of various rooms in the building. (Handout)
• Pictures showing overflow conditions would help Sunday-only members “get it”
• Lack of space is not so much a problem as poor functionality of space.
• We need to determine what the congregation wants/needs to become, and then communicate to them how the physical aspects of the building contribute to what we want to become. We need to identify criteria by which we define “success”—what will it take to move from what we are now to what we want to become?

• I’ve noticed immediate needs of the building such as roof and boilers replacements. Is there money available for those necessary repairs in addition to potential funding for expansion?
• There is a logic break in the former committee’s presentation.
• At the next meeting we could see the whole presentation and ask questions about

the rationale and intentions.

• The former committee should be congratulated for the work they did. That work was done “behind the scenes” as requested of them, and should not be discounted because it was not implemented right away.
• What updates have been made to ADA requirements, building codes, etc. since those plans were drawn? Are signs for guiding visitors around the building part of architects’ plans?

Assignments for next meeting (November 21):

1) Get and view CD of 2003 Power Point presentation from the BEEC mail slot

2) Review summary of Long Range Planning re: Facilities which June will ask Julie to email to us