Presbyterian Church of the Cross

BUILDING IMPLEMENTATION COMMITTEE

 

Minutes – June 19, 2007

6:45pm – Room #8

 

Attendees: Paula Allen, Amy Boesen, June Fettig, Curt Field, Doug Hartman, Mac McCartney.  Architect Ken Hahn was also in attendance.

 

Moderator Lloyd Meyer, Mary Ann Pederson, Jim Chapin, and Henry Arms were unable to attend and had been previously excused. 

 

Vice-moderator Amy Boesen opened the meeting with prayer.  Curt Field had volunteered to take

Minutes.

 

The following points were recorded:

  1. Operating from written Agenda prepared by Amy, Ken Hahn produced a professional services contract for a Project Budget figure of $2,400,396. Lloyd Meyer had asked for this following the previous BIC meeting, based primarily upon a projected total from the Fund-raising Campaign.  Curt will provide this document to the appropriate individual at the upcoming Session meeting.
  2. Ken also distributed a separate page with a break-out subtotal for the “Maintenance Items” portion of the work, totaling $205,532, and a “North Project” totaling $2,194, 864.  He had listed professional fees included for each, totaling $13,300 (6.75%) and $157,544 (7.75%), respectively.  He also had listed a figure of $4,500 for “Geotech study and topographic survey” within the North Project total figure.  The separate sheet will form an exhibit to the Services Contract (see attached).
  3. The committee discussed the Attachment sheet in some detail.  To arrive at the figure, Ken had included the entire scope of work involved with the original North Addition, but had also deleted most of the remodel work anticipated for the existing Administrative Office areas, slated for conversion to expanded Secure Child Care.  Other large items removed from the list included the Entry Tower, Interior Furnishings, Memorial Garden, Landscaping, remodeled Narthex area Rest Rooms, the West Entry Canopy, and the existing north-south Corridor/Ramp remodeling.
  4. The committee discussed Ken’s proposed deletions in detail, as there apparently are congregation emotional attachments to various of the deleted items.  Paula asked that Ken provide breakout pricing for each of several items (i.e., Child Care Area remodel and Sanctuary Rest Room replacement), for the purpose of providing additional information to the Major Gifts team to potentially make specific or additional appeals.
  5. In consideration of the emailed lists provided prior to the meeting by various BIC members to address possible cutbacks in work scope, the BIC was asked to consider also reducing the North Addition project area.  Paula reminded all that very specific needs of the congregation had generated the designed size of the proposed addition, and that this direction should not be taken. The committee agreed with this.
  6. Mac had spent some time with Ken’s original Budget detail, and suggested removal of most of the figure in the Maintenance Items subtotal attributed to “re-roof flat roof areas”, a figure of $80,971.  In subsequent discussion, it was determined that the flat roof over the ridge of the Sanctuary should remain in the roof replacement scope, but that the remaining portion, i.e., that over the linking corridor and Admin/Child Care area might be evaluated further.  Ken suggested an expert, Benchmark Roofing Consultants (Jeff Evans) might be retained to determine the extent of repairs if the roof lifespan could be extended.  Ken will contact Mr. Evans, and provide this information to Mac and Curt Field for arrangement of an evaluation as soon as is practical.
  7. Amy asked that Henry Arm’s report on the availability of a 0% loan from First Presbyterian Church’s O.F. Davis Trust (set aside specifically for MRV church development) be considered by Session.  It was reported that this loan figure could total approximately $190,000.  This report will also be given to Session at the next meeting.
  8. It was determined by consensus that the BIC committee ask Session to agree to the Ken Hahn Service Contract, totaling $157,544 (North Addition) + $13,300 (Maintenance) in fees, for the total Project Budget figure listed in the attachment ($2,194,864). Ken’s combined fees would be $170,544.00.  If additional money is raised by the Major Gifts team, the deleted portions of the original North Project scope can be added easily to his contract, but it is urged that the process not be overly prolonged.
  9. It was also determined by consensus that the actual totals for low bids for Geotechnical Report and Property Survey (see attachment), be recommended for Session consent, and that Ken get these firms started immediately.  The attachment lists a combined total for these services of $4,500, and actual figures are $3,500 (United Engineering – Survey), and $1,725 (Thiele Geotech – soils report).
  10. It was also determined by consensus that Session agree to the price – as yet to be determined – for the roof membrane evaluation, if this figure and service can be arranged quickly.
  11. Due to Lloyd’s absence from this meeting, several action items concerning direct communication with Ken Hahn (the Architect) will require assistance from other BIC members, but communication for the most part should be through Lloyd in the future.
  12. Ken had brought along samples of the stone-coated metal roofing product he has been recommending for some time for the Sanctuary roof replacement.  Two brand names he has researched included “Decra”, and “Gerard”, and he also indicated that there was local contracting installation expertise and local examples for the committee to tour in the near future.  Ken also had a short slide show of photos of the product’s application.  The committee generally indicated preference for the more “shake-look” examples.  Ken was asked to bring 3-4 actual product samples, together with unit pricing and pros & cons for each to the next meeting.
  13. Ken was also asked to bring a tentative schedule of Design and Construction phases to the next meeting.
  14. The BIC committee agreed to inquire of Session about an updated Fundraising Campaign total figure.
  15. The next meeting of the BIC committee will be held July 3rd, 2007, at 6:45pm, in Room #8.  Paula and June asked to be excused from this meeting.
  16. Amy closed the meeting with prayer.

 

 

-- Submitted by Curt Field, acting Secretary